Remote Executive Assistant - US Healthcare | EST Hours

ISTA Personnel Solutions is a dynamic and fast-growing BPO company. We are not a recruitment agency — we operate as a dedicated extension of our clients' teams, delivering high-quality service with precision, efficiency, and a personal touch.

We are recruiting an experienced Executive Assistant to support a U.S.-based healthcare client that provides medical and therapy services by deploying Nurse Practitioners (NPs) and Physician Assistants (PAs) to nursing homes. This fully remote, full-time role is suited to a highly organized professional who thrives on keeping leadership teams structured, informed, and on track. Familiarity with healthcare operations or clinical workflows is advantageous.

PLEASE NOTE:

  • Working Hours: Monday - Friday | 9:00 AM - 6:00 PM EST (4:00 PM - 01:00 AM South African time - subject to daylight savings)
  • Public Holidays: This role requires working on both South African and U.S. public holidays (compensation for SA public holidays in accordance with the BCEA)
  • Internet Requirements: A fixed fibre line with a minimum speed of 25 Mbps (upload & download) and wired Ethernet capability is mandatory. Applicants without a fixed fibre line cannot be considered
  • Power Backup: Reliable backup required to manage load shedding or outages. Applicants without a power backup cannot be considered
  • Work Environment: Fully remote

Key Responsibilities

  • Work closely with executives to keep tasks, priorities, and workflows organized
  • Maintain and manage executive to-do lists and track key action items
  • Join meetings, take clear and accurate notes, and follow up on deliverables
  • Update and maintain project management tools (e.g., Monday.com, Asana — advantageous)
  • Assist with general administrative coordination and day-to-day operational support
  • Ensure tasks and projects are tracked and completed on timeCom
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