Canva, Document Preparation and General Business Support

Location: Remote – South Africa

Hours: Approximately 4 hours per day, Monday to Friday

Remuneration: R7,000–R8,000 per month, depending on experience and demonstrated ability

We are looking for a reliable, diligent and detail-oriented part-time Remote Administrative Assistant to support a busy member of our management team.

The work will primarily involve preparing and formatting professional documents, creating Canva presentations, improving written communication and assisting with varied day-to-day administrative tasks.

The successful candidate must have excellent English, strong attention to detail and the ability to work quickly and accurately. They must also be comfortable moving between different tasks when priorities change.

This is a practical administrative support role. It does not involve staff management, diary management or responsibility for coordinating business projects.

Key Responsibilities

Create and update presentations, proposals and branded documents using Canva.

Have a good understanding of how to use AI - Use ChatGPT and other AI tools responsibly to improve productivity and document quality.

Type, prepare and professionally format Word documents.

Turn voice notes, rough notes, emails and existing information into clear, well-structured documents.

Proofread and correct spelling, grammar, wording, formatting and presentation.

Conduct straightforward online research and present the information clearly.

Make requested changes and revisions promptly and accurately.

Assist with different administrative tasks as business needs change.

Minimum Requirements

Excellent written and spoken English.

Good working knowledge of Canva.

Strong Microsoft Word skills.

Basic to intermediate Microsoft Excel skills.

Excellent computer literacy.

Exceptional attention to detail.

Ability to work accurately under pressure.

Ability to understand instructions and apply requested changes correctly.

Ability to move between different tasks without losing accuracy or becoming overwhelmed.

Reliable internet access and a suitable computer.

A professional and dependable approach to remote work.

Ability to maintain confidentiality.

The Ideal Candidate

We are looking for someone who:

Is diligent, organised and dependable.

Is creative

Takes pride in producing polished, accurate work.

Has a good eye for layout, design and visual consistency.

Understands instructions quickly and asks relevant questions when necessary.

Works with urgency without compromising quality.

Can receive a voice note or rough draft and turn it into a professional final document.

Checks their work carefully before submitting it.

Responds positively to corrections and makes revisions promptly.

Uses initiative and does not require every small step to be explained.

Can work independently without constant supervision.

Communicates clearly when a task is unclear or cannot be completed within the requested time.

Working Hours and Availability

This is a remote, part-time position requiring approximately four hours per day, Monday to Friday.

Please note that instructions and tasks may be emailed or sent between 02:00 and 06:00, so this could suit someone who works early hours. A fixed time arrangement at any time of day can be discussed.

There is flexibility in the exact starting and finishing times, provided that the agreed hours are maintained and work is completed promptly.

Applicants must indicate their preferred working hours and earliest reliable starting time when applying.

One-Week Paid Trial The appointment will begin with a one-week paid working trial.

During the trial, the successful applicant will complete a selection of genuine administrative, document-formatting and Canva tasks. This will allow us to assess:

Quality and accuracy.

Written English and proofreading ability.

Canva and document-formatting skills.

Ability to understand and follow instructions.

Speed and reliability.

Ability to manage changing tasks and requested revisions.

Communication and responsiveness.

Continuation after the trial will depend on satisfactory performance and whether the arrangement is suitable for both parties.

To Apply

Please submit

Your updated CV.

A brief cover letter explaining why you are suited to this role.

Examples of Canva presentations or professionally formatted documents, where available.

Your expected monthly remuneration.

Your earliest available starting date.

Your preferred working hours and earliest reliable daily starting time.

Confirmation that you have your own computer and reliable internet access.

Applications must be submitted in writing only. Please do not call or send WhatsApp messages.

Only shortlisted candidates will be contacted.