About the Role

This is not a typical admin job.

The right person for this role will act as the right hand of a busy and high-performing dental practice owner. You will protect his time, clear his path, and ensure nothing falls through the cracks — so he can operate at his highest level.

What You'll Be Responsible For

Email & Communication Management

Triage, label, and manage a high-volume inbox across multiple domains

Draft and send responses on behalf of the principal with appropriate tone and authority

Follow up on outstanding threads and ensure no communication is dropped

Calendar & Scheduling

Manage a complex calendar across personal, professional, and business commitments

Schedule meetings, appointments, and calls

General Administration

Manage task lists and ensure priorities are tracked and actioned

Prepare documents, letters, and correspondence to a high standard

Assist with research, supplier follow-ups, and administrative coordination across multiple business entities

Systems & Process Support

Work within existing tools (and help improve them) — including project management platforms, shared drives, and AI-assisted workflows

Flag bottlenecks and proactively suggest improvements to how things are run

Who You Are

Exceptionally organised — you instinctively create order out of chaos and never need to be chased

Tech-comfortable — you are at ease with email platforms, calendar tools, Google Workspace or Microsoft Office, project management apps (e.g. Jira), and increasingly confident using AI tools like ChatGPT or Claude A strong communicator — your written English is polished and professional; you can represent a principal with warmth, authority, and discretion

Proactive, not reactive — you anticipate needs, ask smart questions, and take initiative rather than waiting to be directed

Discreet and trustworthy — you handle sensitive business and personal information with complete confidentiality

Self-directed — you are comfortable working independently in a remote setting and are accountable for your own output without needing micromanagement

Fast and accurate — you do things once, correctly, and with a high standard of attention to detail

Minimum Requirements

Experience in a PA, EA, or senior administrative type role

Proven ability to manage a busy inbox and multi-person calendar independently

Proficiency with Google Workspace and/or Microsoft Office (Word, Excel, Outlook)

Reliable remote work setup: dedicated workspace, stable internet, laptop/desktop

Excellent written and verbal communication in English

Advantageous

Experience supporting a business owner, entrepreneur, or high-performing executive

Familiarity with AI tools and an appetite to integrate them into daily workflows

Experience with project management platforms

Prior experience in healthcare, professional services, or a multi-entity business environment

What You'll Get A part-time role with the very real potential to grow into a full-time position as trust is established The opportunity to work closely with a forward-thinking, growth-oriented business owner A dynamic, varied role — no two days are the same

Flexibility to work remotely on your own terms, within agreed availability windows

Exposure to multiple businesses and a high-performance operating environment

How to Apply

Please send the following to contact@silveroaksdentalclinic.co.za:

A brief cover letter (maximum one page) telling us specifically why this role suits you — generic applications will not be considered

Your CV

Recent Photo

Only shortlisted candidates will be contacted. We are looking to fill this position promptly for the right person.

Work Location: In person