A Civil Engineering and Construction Company is seeking a full-time, on-site Payroll Administrator in Brackenfell, Cape Town. Managing site wages and hourly-paid payroll processes within a civil engineering and construction environment. This position delivers key operational support through precise end-to-end processing and multi-site administration. The role balances site communication with structured payroll schedules, ensuring accurate handling of employee records, leave data, and complex site changes.

Key Responsibilities

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• Process monthly wages payroll accurately and within required deadlines using Sage 300 People.

• Import, reconcile and validate time and attendance data from ERS-Bio before payroll processing.

• Ensure all earnings, overtime, double time, allowances, leave, unpaid time and deductions are correctly captured and applied.

• Capture, update and maintain employee information on Sage 300 People and ERS-Bio.

• Ensure employee records are complete, accurate and compliant.

• Activate and terminate employees in line with payroll period and HR requirements.

• Monitor, validate and follow up on timesheets, clocking data and attendance exceptions.

• Ensure overtime and double time are properly authorised before processing.

• Investigate and resolve payroll discrepancies before payroll cut-off.

• Maintain proper payroll audit records, including saved timesheets, approvals and supporting documents.

• Ensure payroll processing complies with company policies, procedures and applicable South African legislation.

• Capture and verify employee banking details to ensure correct payment setup.

• Generate payroll reports for checking, reconciliation and management review.

• Assist with payroll audits and provide supporting documentation when required.

• Liaise with sites regarding timesheet cut-offs, corrections, approvals and missing information.

• Assist with HR administration, including employee documentation, contracts, onboarding records, employee changes and termination paperwork.

• Ensure HR and payroll records are maintained in line with confidentiality and POPIA requirements.

• Support compliance with relevant payroll and labour legislation, including BCEA, UIF, PAYE, SDL, COIDA and applicable bargaining council requirements.

Requirements

• Minimum of 7 years of practical end-to-end payroll processing experience.

• Minimum of 3 years of hands-on Sage 300 People payroll processing experience.

• Proven experience processing wages/hourly-paid payroll in a high-volume, operational, or multi-site environment.

• Practical experience working with time and attendance systems, including importing, validating, and reconciling clocking data, and resolving exceptions.

• Direct experience administering and reconciling provident/retirement funds, funeral benefits, and trade union deductions and schedules.

• Experience handling terminations, final payments, and supplementary or off-cycle payroll runs.

• Sound working knowledge of PAYE, UIF, SDL, BCEA, and standard payroll deductions.

• Practical experience with bargaining council payroll administration.

• Strong Microsoft Excel, reconciliation, and payroll problem-solving skills

• Strong preference for specific BCCEI bargaining council experience.

• Experience with ERS Biometrics and advanced Excel.

Benefits

• This is a full-time, on-site position in Brackenfell, Cape Town.

• Package: R25 000 - R35 000 basic per month provident fund contribution medical aid contribution