Marketing Administrative Assistant
This role is open to candidates based in LATAM, Africa, and Eastern Europe. Please note that as this role supports U.S.-based clients, candidates must be available to work during U.S. business hours aligned with the client’s time zone. Our client is seeking a highly organized
Marketing Administrative Assistant to provide day-to-day administrative support while coordinating social media posting across multiple client accounts. This role combines administrative operations with social media scheduling and AI-assisted content workflows, making it ideal for someone who is proactive, detail-oriented, and comfortable managing multiple priorities in a fast-paced marketing environment.
Role Overview The Marketing Administrative Assistant will provide administrative support to account managers while managing social media posting calendars, scheduling approved content, writing platform-specific captions, and leveraging AI tools to improve efficiency. The role requires strong organizational skills, attention to detail, and the ability to maintain high-quality work across multiple client accounts.
Location
Fully Remote (Work from Home) | 9:00 AM - 5:00 PM ESTKey Responsibilities
Administrative Support
- Provide day-to-day administrative support to account managers.
- Manage inboxes and draft professional email communications.
- Complete account buildouts and maintain organized client records.
- Track projects, deadlines, and workflows using ClickUp.
- Build monthly posting calendars using approved content.
- Schedule content across Facebook, Instagram, TikTok, YouTube, Google Business Profile, LinkedIn, and X.
- Manage content scheduling through Hootsuite.
- Ensure posting calendars are accurate and completed on schedule.
- Write engaging, platform-specific social media captions.
- Adapt messaging to each client's brand voice and audience.
- Tailor captions based on platform best practices.
- Learn each client's business before creating content.
- Utilize AI tools to develop content plans and draft captions.
- Write and refine AI prompts to improve output quality.
- Review, edit, and quality-check AI-generated content.
- Leverage AI to improve workflow efficiency without over-relying on automation.
- Collaborate with account managers and content teams.
- Participate in internal meetings as needed.
- Ensure calendars, captions, and deliverables are accurate and review-ready.
- Maintain high standards for organization and quality control.
- Prior experience in an administrative or virtual assistant role.
- Experience supporting marketing, social media, or account management teams is preferred.
- Experience building social media posting calendars or using scheduling platforms is a plus.
- Experience writing captions or content across multiple social media platforms is a plus.
- Experience managing multiple clients, projects, or deadlines simultaneously.
- Strong administrative and organizational skills.
- Strong written communication and caption writing skills.
- Experience using AI tools for content creation and workflow efficiency.
- Proficiency with Google Workspace.
- Familiarity with ClickUp.
- Familiarity with Hootsuite.
- Understanding of Facebook.
- Understanding of Instagram.
- Understanding of TikTok.
- Understanding of YouTube.
- Understanding of Google Business Profile.
- Understanding of LinkedIn.
- Understanding of X (Twitter).
- Strong attention to detail.
- Ability to manage multiple priorities simultaneously.
- Administrative tasks are completed accurately and on time.
- Social media calendars are consistently organized and published on schedule.
- Captions accurately reflect each client's brand voice.
- AI tools improve workflow efficiency while maintaining content quality.
- Account managers receive reliable operational support across multiple client accounts.
Application Process To be considered for this role these steps need to be followed:
- Fill in the application form
- Record a video showcasing your skill sets
