HR System Admin

2.0 Essential Duties and Responsibilities


Human Resources Information System (HRIS) Management

  • Timekeeping processing

  • Prepares payroll data for submission to Malou for processing; updates employee status if Active or Inactive

  • Generates Horror List for submission to Execs

  • Generates Annual Leave balances for conversion

  • Uploads Annual Leave Credits and new leave balances or adjustments e.g. maternity leave, QRLV, Unpaid Leave, Magna Carta Leave, etc.

  • Salary Updates

  • Adrenalin Special Request (ASR)

  • Conducts Adrenalin Orientation for all newly hired employees

  • Maintenance of Employee Information

  • Coordinates with IT and Adrenalin consultants on various issues on the system e.g. rerunning of scheduler, glitches, reports, changes in the system, others


201-File Maintenance and Safekeeping

  • Creates and maintains e-201 File and manual or physical 201 File

  • Scans documents and file in e-201 File

  • File hard copies to employee’s individual folders

  • Coordination with Talent Acquisition on Pre-Employment Requirements


Clearances and Offboarding

  • Initiates clearance process

  • Emails Exit Interview Form


Manages and administers Company Benefits – MPA and PER

  • Prepares monthly master list

  • Creates loading file for NetSuite and NAV

  • Coordinates with HOD, IT, and SCM on schedule and must-try products

  • Releases email advisory

  • Perfect Employee Reward (PER)


Qualifications

  • Bachelor’s degree with extra-curricular activities in school

  • Good understanding of the Labor Code and all statutory benefits-related processes and requirements

  • Detail and process-oriented and highly organized

  • Analytical and a problem-solver

  • Pleasant, highly credible with above average communication skills

  • Patient and persistent


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