[Hiring] Personal & Executive Assistant @Assist World

Role Description

The client runs her own app development studio and is currently a lean team of one. She's looking for a Personal & Executive Assistant to take routine scheduling, communication, and life-admin tasks off her plate — with the flexibility to shift further toward personal support later this year if she transitions into a corporate role. The right candidate is comfortable moving between business and personal tasks and doesn't need heavy hand-holding to figure out logistics.

Core Responsibilities

  • Scheduling & Communication
    • Manage calendar and scheduling across business and personal commitments
    • Light inbox support and email management (low volume — no heavy customer-facing inbox)
    • Occasionally liaise with third parties on Amy's behalf (text/call/WhatsApp) when given access
  • Travel & Events
    • Book and coordinate travel — flights, accommodation — for both business and personal trips
    • Handle restaurant bookings and event/appointment coordination
  • Personal Support
    • Book doctor's appointments, gym sessions, and other personal errands
    • Handle groceries and other day-to-day logistics as needed
    • Remind about and help source gifts for important dates
  • Ad Hoc / Research
    • Light research to help Amy stay on top of industry/market developments
    • Pull together options and information to support her decision-making
  • Social Media (Light Touch)
    • Surface-level support only — scheduling/posting content, basic captions, occasional DM replies
    • Not a core specialist requirement — no dedicated social media management expected

Not Required for This Role

  • Finance, bookkeeping, or invoicing
  • Vendor management or vendor research
  • Specialist/strategic social media management

Qualifications

  • 3–4+ years of experience as an EA/PA or similar
  • Comfortable supporting both business and personal tasks, and open to that balance shifting over time
  • Based in South Africa or the Philippines
  • Proficient with Google Workspace
  • Trustworthy, discreet, and comfortable with shared account access under an NDA
  • Self-sufficient — able to research and propose options rather than needing detailed instructions

Benefits

  • 100% REMOTE
  • $50 birthday bonus
  • $200 testimonial bonus

Company Description

We may use artificial intelligence (AI) tools to support parts of the hiring process, such as reviewing applications, analyzing resumes, or assessing responses and identifying potential inconsistencies or verification signals in application materials based on available information. These tools assist our recruitment team but do not replace human judgment. Final hiring decisions are ultimately made by humans. If you would like more information about how your data is processed, please contact us.

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