Executive Assistant, Project Management VA – Part-Time

Job Description:

  • Manage and maintain workflows in monday.com
  • Create and update projects based on incoming emails (e.g., purchase orders)
  • Assign and track action items
  • Tag and communicate updates to the founder
  • Ensure all tasks are organized, updated, and completed
  • Provide weekly project updates/reporting
  • Monitor inbox and respond on behalf of the founder
  • Manage calendar scheduling and confirmations
  • Respond to website/customer queries via Shopify inbox/chat
  • Follow up with clients (especially wholesale orders needing nudges)
  • Assist with expense tracking using Google Sheets
  • Help prepare financial data for accountant (light bookkeeping only)
  • Maintain organized systems across both businesses
  • Assist across both businesses as needed and improve workflows

Requirements:

  • Experience with project management tools (Monday.com preferred)
  • Strong admin + organizational skills
  • Excellent written English (client-facing role)
  • Customer service experience
  • Ability to work independently and proactively
  • Comfortable working with Google Workspace (Sheets, Gmail, Calendar)
  • Light bookkeeping / expense tracking experience
  • Ecommerce experience (Shopify)
  • Experience supporting founders or small businesses

Benefits:

  • 100% REMOTE
  • $50 birthday bonus
  • $200 testimonial bonus
  • $500 entry monthly raffle
  • NO TRACKER. NO PROBLEM
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