Executive/Admin Assistant – Events & Entertainment

Job Description:

  • Follow up with warm leads via calls, texts, emails, and CRM communication
  • Maintain consistent follow-up cadence until leads convert or close
  • Send templated emails, event information, quotes, videos, and photos
  • Schedule discovery calls, consultations, and site visits
  • Keep communication friendly, natural, and relationship-focused
  • Manage inboxes and calendars
  • Confirm appointments and reminders
  • Handle Certificates of Insurance (COIs) and venue paperwork
  • Ensure venues receive all required documentation before events
  • Update CRM notes, tasks, and lead statuses accurately
  • Create and improve templates, checklists, and repeatable workflows
  • Coordinate with vendors and production teams for smooth handovers
  • Track lead pipeline activity and follow-up metrics
  • Provide end-of-day updates and weekly reports
  • Flag risks, blockers, or missed follow-ups proactively

Requirements:

  • 3+ years experience in Executive Assistance
  • 3+ years experience in Admin Support
  • 3+ years experience in Customer Service
  • 3+ years experience in Sales Support
  • 3+ years experience in Events Coordination
  • Strong spoken and written English
  • Extremely natural conversational communication style
  • Strong follow-through and organizational skills
  • Comfortable making warm outbound calls
  • CRM experience
  • Google Workspace proficiency
  • Strong task management and attention to detail
  • Ability to work independently and proactively
  • Comfortable learning new systems and tools quickly

Benefits:

  • 100% REMOTE
  • $50 birthday bonus
  • $200 testimonial bonus
  • $500 entry monthly raffle
  • NO TRACKER. NO PROBLEM
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