DC Admin Clerk – Night Shift

Description

Dis-Chem Pharmacies is recruiting a DC Admin Clerk to work the night shift at its Distribution Centre in Midrand. The successful candidate will perform administrative and clerical duties supporting warehouse operations. All work must meet Dis-Chem standards, legal requirements and customer-service expectations.

Responsibilities

  • Process warehouse and sales-order credit requests accurately and efficiently.
  • Investigate, follow up and resolve credit and warehouse-delivery queries.
  • Review warehouse credits and support the approval or rejection process.
  • Maintain the integrity and accuracy of captured credit information.
  • Process returns according to established procedures.
  • Communicate with stores, warehouses and other internal departments.
  • Assist Finance with resolving warehouse-delivery discrepancies.
  • Maintain accurate administrative records, reports and statistics.
  • Process weekly timesheets for outsourced employees and distribute paysheets.
  • Capture leave forms for permanent and outsourced employees on Kronos.
  • Place approved stationery and departmental expense orders.
  • Submit invoices for payment after delivery.
  • Provide general administrative support and cover appropriate clerical duties when the Administration Manager is unavailable.
  • Process received invoices through MIRA.
  • Verify goods-receiving documents, supplier invoices and delivery notes.
  • Confirm that shortage and damage claims have been completed.
  • Match Goods Received Note quantities against supplier invoices and delivery notes.
  • Refer identified errors to the relevant departmental manager.
  • Verify external supplier invoices and related goods-receiving records.
  • Create and capture Distribution Centre purchase orders on SAP.
  • Reconcile return-to-vendor inventory, open return orders and physical goods.
  • Process goods issues and supplier or distribution orders.
  • Capture stock adjustments, negative counts and cycle counts.
  • Prepare and process stock being returned to suppliers.
  • Follow up with supplier representatives regarding the collection of returns.
  • Respond to store queries about distribution discrepancies.
  • Monitor supplier delivery deadlines and provide feedback to management.
  • Maintain effective relationships with internal and external stakeholders.
  • Keep the workstation clean and comply with housekeeping standards.
  • Follow company policies, standard operating procedures and health and safety requirements.

Requirements

  • Grade 12 or Matric.
  • One to two years of administrative experience.
  • South African citizenship.
  • Availability to work the designated night shift.
  • Reliable transport.
  • Basic SAP knowledge would be advantageous.
  • Basic knowledge of Kronos.
  • Basic understanding of Human Resources administration.
  • Knowledge of distribution-centre, logistics and supply-chain operations.
  • Computer literacy, including Excel, PowerPoint and Outlook.
  • Ability to pass MIE, criminal-record and credit checks.

Skills & Competencies

  • General administration
  • SAP data capturing
  • Kronos
  • Microsoft Excel
  • Microsoft PowerPoint
  • Microsoft Outlook
  • Warehouse administration
  • Goods-receiving documentation
  • Purchase-order processing
  • Supplier-return administration
  • Logistics and supply-chain knowledge
  • Customer service
  • Basic numerical ability
  • Analytical thinking
  • Problem-solving
  • Attention to detail
  • Record keeping
  • Deadline management
  • Communication and coordination
  • Honesty and trustworthiness

Other

Benefits mentioned in the advert include:

  • Medical aid.
  • Provident fund.
  • Staff account.

The vacancy is labelled as entry-level, although one to two years of administrative experience is an essential requirement. This is specifically the night-shift vacancy. Applicants should ensure that they can reliably travel to and from the Midrand Distribution Centre during the required working hours.

Back to blog

Other Jobs To Apply

No other job posts for this day.

Common Interview Questions And Answers

1. HOW DO YOU PLAN YOUR DAY?

This is what this question poses: When do you focus and start working seriously? What are the hours you work optimally? Are you a night owl? A morning bird? Remote teams can be made up of people working on different shifts and around the world, so you won't necessarily be stuck in the 9-5 schedule if it's not for you...

2. HOW DO YOU USE THE DIFFERENT COMMUNICATION TOOLS IN DIFFERENT SITUATIONS?

When you're working on a remote team, there's no way to chat in the hallway between meetings or catch up on the latest project during an office carpool. Therefore, virtual communication will be absolutely essential to get your work done...

3. WHAT IS "WORKING REMOTE" REALLY FOR YOU?

Many people want to work remotely because of the flexibility it allows. You can work anywhere and at any time of the day...

4. WHAT DO YOU NEED IN YOUR PHYSICAL WORKSPACE TO SUCCEED IN YOUR WORK?

With this question, companies are looking to see what equipment they may need to provide you with and to verify how aware you are of what remote working could mean for you physically and logistically...

5. HOW DO YOU PROCESS INFORMATION?

Several years ago, I was working in a team to plan a big event. My supervisor made us all work as a team before the big day. One of our activities has been to find out how each of us processes information...

6. HOW DO YOU MANAGE THE CALENDAR AND THE PROGRAM? WHICH APPLICATIONS / SYSTEM DO YOU USE?

Or you may receive even more specific questions, such as: What's on your calendar? Do you plan blocks of time to do certain types of work? Do you have an open calendar that everyone can see?...

7. HOW DO YOU ORGANIZE FILES, LINKS, AND TABS ON YOUR COMPUTER?

Just like your schedule, how you track files and other information is very important. After all, everything is digital!...

8. HOW TO PRIORITIZE WORK?

The day I watched Marie Forleo's film separating the important from the urgent, my life changed. Not all remote jobs start fast, but most of them are...

9. HOW DO YOU PREPARE FOR A MEETING AND PREPARE A MEETING? WHAT DO YOU SEE HAPPENING DURING THE MEETING?

Just as communication is essential when working remotely, so is organization. Because you won't have those opportunities in the elevator or a casual conversation in the lunchroom, you should take advantage of the little time you have in a video or phone conference...

10. HOW DO YOU USE TECHNOLOGY ON A DAILY BASIS, IN YOUR WORK AND FOR YOUR PLEASURE?

This is a great question because it shows your comfort level with technology, which is very important for a remote worker because you will be working with technology over time...