Job Description

The Department of Civilian Secretariat for Police Service (CSPS) is offering valuable entry-level opportunities for unemployed youth to gain practical experience and develop their careers within the public service. These positions are designed to provide foundational knowledge and skills in critical administrative functions, contributing to the efficient operation of government services. Successful candidates will be exposed to a dynamic work environment, learning essential processes and procedures that are vital for a career in public administration and related fields. This is an excellent chance for individuals looking to start their professional journey and make a meaningful contribution to the Department.

• Render Acquisition clerical support, including updating and maintaining a supplier database.

• Register suppliers on the Supply Chain (Logis) System and receive/request quotations.

• Capture specifications on the electronic purchasing system and issue/receive bid documents.

• Provide secretariat or logistical support during bid consideration and contract conclusion processes.

• Place orders for goods, receive and verify goods from suppliers, and capture them in the register database.

• Maintain a goods register and update the register of suppliers.

• Render Assets Management clerical support, including compiling and maintaining asset records/databases.

• Check and issue furniture, equipment, and stationery to business units.

• Identify redundant, non-serviceable, and obsolete equipment for disposal.

• Assist in conducting stock taking according to the stock taking plan and verify the asset register.

• Render financial accounting transactions, including receiving, checking, and processing invoices for payment.

• Perform salary administration support services, including processing salary advices, bonuses, and adjustments.

• File financial documents accurately and perform bookkeeping support services.

• Capture all financial transactions, clear suspense accounts, and record debtors and creditors.

• Process electronic banking transactions and compile journals.

• Perform activities related to improving the control environment of payments for completeness and accuracy.

• Develop, update, and maintain an effective filing system/system control for the Directorate.

Joining the Department of Civilian Secretariat for Police Service (CSPS) offers a unique opportunity to contribute to a vital government institution. You will gain invaluable experience in public administration, supply chain management, and financial accounting within a structured and supportive environment. The Department is committed to developing its employees, providing a platform for learning and professional growth. This role is ideal for individuals eager to build a solid foundation for their careers in the public sector, working alongside experienced professionals and contributing to the effective functioning of the police service. You will be part of a team dedicated to public service and operational excellence.

Applications must be submitted with a Z83 form (Download pdf /Editable Z83 form) and must be accompanied by a recently updated CV. Please indicate the Reference number, Position, and Area/Centre on your application form.

Supply Chain Management Clerk

Reference: CSP/13/2026

Send Applications to: 📧 [email protected]

Accounting Clerk

Reference: CSP/12/2026

Send Applications to: 📧 [email protected]

Only shortlisted candidates will be required to submit certified copies of an ID document, qualifications, and recent academic transcripts/records.