ADMIN ASSISTANT / EXECUTIVE SECRETARY

Maintain VP’s agenda and assist in planning appointments, meetings, conferences etc.

  1. Receive and screen phone calls and redirect them when appropriate
  2. Handle and prioritize all outgoing or incoming correspondence (e-mail, letters, packages etc.)
  3. Make travel arrangements for VP
  4. Handle confidential documents ensuring they remain secure
  5. Prepare invoices and financial documents and provide assistance in timekeeoing
  6. Monitor office supplies and ensure the most cost-effective orders
  7. Maintain electronic and paper records ensuring information is organized and easily accessible
  8. Prepare presentations or reports as assigned
  9. Attend meetings and keep minutes
  10. Miscellaneous tasks as directed by VP
  11. Follow up on VP signed reports and directing it to VP direct reports
Degree is essential, and this career is open to graduates from all degree disciplines,preferably business major. Diploma or a Certificate reflecting proficiency in MS Office and “back-office” software (e.g. ERP)

Work Location: In person

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